Essex Westford School District (EWSD) is seeking an exceptional Office Manager/Registrar to join the team at Thomas Fleming Elementary School. This high-impact role is ideal for a skilled professional who thrives in a fast-paced school environment and understands that the front office is central to both daily operations and the overall school climate. Acting as a key partner to the Principal, the Office Manager delivers comprehensive administrative support, including oversight of office operations, coordination of daily school functions, and management of registrar and reporting responsibilities. 

 

The position is a full-time, year-round with a start date as soon as possible, and no later than July 1, 2026. 

 

What you’ll do

• Respond to questions, solve problems, and help ensure strong communication across the school community
• Serve as a key administrative partner to the Principal, supporting effective school operations, clear communication, and timely follow-through on priorities
• Provide a welcoming, professional front office presence as the primary point of contact for students, families, staff, and visitors
• Oversee and maintain office systems, communications, records, and workflows with a high level of accuracy and discretion
• Foster a collaborative, team-oriented environment by building positive relationships across the school community
• Manage student information processes including but not limited to: registration, attendance, enrollment, and records in alignment with district requirements
• Support hourly staff with electronic timekeeping and absence management systems
• Assist with purchasing activities and related budget processes
• Address questions, troubleshoot issues, and promote clear, consistent communication throughout the school community

The person who will thrive in this role

• Enjoys working at the center of a fast-paced, people-oriented environment
• Demonstrates warmth, professionalism, and a strong customer service mindset in all interactions
• Communicates effectively across multiple platforms, including newsletters, websites, event materials, and other communications
• Manages competing priorities with strong organizational skills while remaining composed under pressure
• Exhibits exceptional attention to detail and consistently follows through on responsibilities
• Values both efficient operations and meaningful relationships within a school community
• Works well independently while also collaborating effectively with a wide range of people
• Takes pride in developing systems and experiences that ensure others feel supported, informed, and welcomed

 

EWSD offers excellent benefits including generous paid time off, medical, and dental insurance, life insurance, tuition reimbursement, and a retirement plan with up to 6% employer contribution. 

 

Our district vision is: "Growing hearts and minds, for a better today and tomorrow: every day, every way, every one."

 

EWSD is committed to building a culturally diverse and inclusive environment. Successful candidates must be committed to working effectively with diverse community populations and are expected to strengthen such capacity if hired. Candidates with experience living or working in another country, the ability to fluently speak more than one language, and/or peace corp experience are encouraged to apply.

 

Candidates with the following qualifications are encouraged to apply:

 

• High school diploma or equivalent; post-secondary coursework in office administration or related field preferred

• Minimum of 2 years of experience in a school or office setting, preferably in a coordinating or administrative support role

• Proficient technology skills including Microsoft Office Suite, Google Workspace, and database systems

• Excellent communication, organizational, and multitasking skills

• Ability to work independently and collaboratively in a school environment

• Demonstrated discretion and ability to handle confidential information

• Knowledge of school operations is preferred
• Bookeeping/accounting experience and/or training also preferred

 

For additional information, CLICK HERE for a copy of the full job description.

 

 

EWSD conducts thorough screenings of all applicants being recommended for hire, which may include contacting references not listed on your application. Selected individuals are subject to criminal records background checks and child and adult abuse registry checks. Any offer of employment will be contingent upon acceptable results of these checks at the sole discretion of the Superintendent or his/her designee. Please click HERE for additional background check information.